Privacy notice
We are committed to your right to privacy. This privacy notice contains information about how we process personal data about you. If you have additional questions or require more information about our processing activities, do not hesitate to contact us.
Who we are
Wallenius Wilhelmsen ASA is responsible (the controller) for the processing of personal data related to this website and to the services mentioned herein. In this Privacy Notice, Wallenius Wilhelmsen ASA are collectively referred to as the "Group", "we" or "us".
Who we process personal data about
As part of our business activities, we process personal data about the following individuals:
- Contact persons at our business customers, suppliers and other business partners, including their ultimate beneficial owners and directors of the companies
- Visitors of this website and our social media profiles
- Individuals who apply for a job with us
- Board members
If you are an employee, consultant or similar personnel that works for us, you will find information about how we process personal data about you in our internal privacy notice.
How do we use your personal data
The table below lists the personal data that we may typically process about you and for what purposes, our typical sources for such data, and our legal basis for it.
e| Purpose | Types of data | Source | Legal basis |
| To respond to requests submitted through our online contact form or other channels, such as emails | Name, email address and any personal data included in the request or attachments | From you | The legitimate interest in following-up on customer requests and other inquiries concerning our business |
| To manage relationships with business customers, suppliers and other business partners | Name, job position, email address and phone number | From you | The legitimate interest in purchase, sale and business administration |
| To recruit employees | Name, CV, contact information (residential address, email address and phone number), application, certifications, contact information to references, notes from interviews and reference calls, internal assessments, information from background checks and results from personality and qualification tests | From you, from references, from public sources | The legitimate interest in recruiting employees and assessing if you are qualified for the position |
| To market our products, including sending out newsletters and offers | Email address and phone number | From you | Your consent, however we may also rely on our legitimate interest in marketing our products if we have an existing customer relationship with you or your business You may at any time withdraw your consent and opt-out by using the unsubscribe feature or by contacting us |
| To administer our social media accounts | Insight/statistics, communication (e.g. comments, likes, chats), profile information | From you | The legitimate interest in communication with the users and other business partner through social media |
| Compliance with legal requirements related to reporting of share holders in publicly traded companies | Name, contact details, ownership details | From you | To comply with legal reporting and compliance requirements related to shareholders and ownership |
| To improve our websites and collect statistics on use, as well as marketing through social media and online ads | Insight/statistics from use of our sites and data from our marketing partners collected by means of cookies | From you | Your consent to the collection of data by the means of cookies. Please see the cookie policy for more information |
| To maintain security across our facilities, workspaces and other locations (such as terminals), to protect the premises from unauthorized entry, theft, vandalism and other security breaches and to identify and mitigate potential accidents. | Camera surveillance recordings | From our IT systems | Our legitimate interest in ensuring workplace safety, protecting company assets, preventing/mitigating security incidents and compliance with legal obligations |
| To ensure compliance with legal and regulatory requirements concerning sanctions, anti-money laundering, terror financing and other illicit activities. | Name, date of birth, citizenship and any other categories of personal data deemed necessary to comply with applicable law | From you, and/or our supplier of risk and compliance services, and publicly available sanctions lists. | Compliance with legal obligations |
| To manage our board of directors and ensure compliance with regulatory requirements | Name, email address, phone number, title, national identification number of board members | From you | Our legitimate interest in managing our board of directors and compliance with legal obligations |
We may also collect or receive other types of data if required to fulfill the purposes listed above.
On a case-by-case basis, we may also use your personal data for certain purposes that are not incompatible with the purpose for which the data was originally collected or received, such as audits, analytics, reporting, innovation, dispute resolution and mergers and acquisitions.
How we share your personal data
We may disclose your personal data to the following categories of recipients, to the extent necessary for the purposes mentioned above:
- To other companies within the Group to the extent necessary for internal administrative purposes
- To our suppliers (such as suppliers of website and IT systems). We will enter into agreements with relevant suppliers to ensure that they do not process the data for purposes other than as described in this Privacy Notice
- To authorities and third parties if required by law
- To our advisors and business partners to the extent required to operate our business in a manner common in our industry, which may also include third parties in connection with possible mergers or acquisitions of our business
We will never share your personal data with any unaffiliated parties for their own marketing purposes. No mobile information or applicant data will be shared with third parties/affiliates for marketing/promotional purposes. Text messaging originator opt-in data and consent information will not be shared with any third parties.
Transfer of personal data outside the EEA
We may transfer your personal data outside the EEA in certain situations, as some of our suppliers (or sub-suppliers) and business partners are located in such countries. We will ensure that your data is secured by adopting appropriate safeguards to protect the privacy (such as EU's Standard Contractual Clauses). We will provide you with further details about such international data transfers upon request. If you want to obtain a copy of the safeguards, please use the contact details below.
How long do we keep your personal data
We will retain your personal data for as long as necessary for the purposes for which we collect it, in accordance with applicable legal requirements, and to defend or establish legal claims when necessary. The table below specifies the criteria we use to determine how long we retain your personal data.
| Categories of personal data | Retention period |
| Contact information and other personal data included in requests from persons who contact us | Stored as long as we have an ongoing dialogue with you, or as long as required or permitted pursuant to applicable law |
| Contact information to relevant persons at our business customers, suppliers and business partners | Stored for as long as there is an active collaboration or dialogue, and for an additional period in compliance with applicable statute of limitations laws to safeguard against potential legal claim |
| Personal data collected in the recruitment process | Stored until the probation period for the relevant position has expired (for longer if you become employed). We may ask for your consent to store the personal data for a longer period. |
| Username, password and communication in MyPortal | Stored for as long as you have an active MyPortal account. |
| Contact information for marketing purposes | Stored until you withdraw your consent, if the processing is based on consent. Otherwise, the information is stored for as long as we have an ongoing customer relationship with your company. |
| Camera surveillance recordings | Stored for as long as permitted pursuant to applicable law (in many jurisdictions this is normally 7 days, unless exceptions apply). |
| Personal data used for business partner screening | Stored for as long as required pursuant to applicable law. |
| Personal data about board members | Stored for as long as the person is a member of the board of directors. Names may be archived for historical purposes. |
Your privacy rights
You have several rights as regards the processing of your personal data. Such rights include:
| Right | Description |
| Information | To receive further information on how we process your personal data |
| Access | To receive a copy of the information we have on you |
| Rectification | To request rectification and completion of the information we have on you |
| Erasure | To request erasure of information if there are no applicable legal grounds for processing such information |
| Restriction | To ask that we restrict the processing of your information |
| Data portability | To ask that your information is transferred to you in a structured, commonly used and machine-readable format |
| Objection | To object to our processing of your personal data. You also have the right to object to being subject to a decision based solely on automated processing |
Please note that these rights are subject to conditions and limitations by law. Please contact us if you would like to exercise your rights or if you would like more information about the conditions/limitations.
If you find that we use your personal data in violation of applicable law, you may file a complaint to the Norwegian data protection authority (Datatilsynet). We encourage you to contact us prior to making such complaint, so that we may consider your objection and clarify any misunderstandings.
Third parties and social media
We have pages on social media where we provide information about our services and interact with the users, including Facebook, LinkedIn, and Youtube. On such social media pages, we may receive anonymized insight, such as statistics about age, sex, and location of our users. We may also receive information that you decide to share with us, such as chat, comments, and likes. Your experience on the social media sites will be governed by the privacy and other policies of those sites. As we are joint controllers with the social media for data processed from your use of social media tools or links on our site, and for aggregated insight that we get from your use of our pages on social media, you may also contact us if you would like to have more information, or if you want to exercise your privacy rights. However, please note that we may not be able to respond to all requests, and that we may have to refer you to the social media sites for further information.
Changes to this privacy notice
We may change this Privacy Notice from time to time when deemed necessary. We will notify you if we make significant changes. You will always find the latest version of our Privacy Notice on this website.
Cookies
If you visit our website, we place cookies on your device. You will find more information about the use of cookies in our Cookie Policy published on this website.
Contact
Please feel free to contact us if you have any questions, comments or would like to exercise your rights, including the right to withdraw your consent. We will respond to your inquiry as soon as possible and typically within one month at the latest. You can use the following contact details:
Call: +47 67 82 57 00- or visit: Strandveien 20, 1366, Lysaker, Norway
This Privacy Notice was last updated 12 June 2025.